HiJiffy

The satisfaction of your guests is paramount to the success of your business. But how do you know if your guests are satisfied and how can you improve the satisfaction levels of every visitor? Just because a guest has not complained, does not necessarily mean they were happy with their stay and will return, or recommend your establishment to others. And how exactly do you quantify ‘satisfaction’? Let us take a closer look at guest satisfaction, and the best ways to boost it.Why guest satisfaction is so importantHappy guests are both returning guests and recommending guests. Offer a great, personalised service, and you will gain customer loyalty. Anyone visiting a hotel wants their stay to be stress-free and enjoyable. Provide this, and they will remember their smooth and pleasant visit next time they are looking for accommodation in the area. Ensure guests are fully satisfied, and they will also spread the word on your behalf. Business travellers may recommend your hotel to colleagues; holidaymakers might share reviews online or post photos on social media. Keeping your guests happy makes for a pleasant environment all around, for both your guests and your staff. What factors can impact guest satisfaction?There are many factors that can impact guest satisfaction, and it starts from the first moment the customer contacts your hotel. It could be a minor query sent via the website. Reply promptly and politely, fully answering the questions, and you are paving the way to guest satisfaction. Your guests will have certain expectations regarding your hotel. You should always try to exceed these expectations. They will expect a clean room, so provide a room that is spotlessly clean, with a welcome greeting card and a complimentary bowl of fruit or bottle of wine. Going the extra mile, and adding those little extra touches make a stay at your hotel extra special. The same goes for guest communications.Procedures should all be quick and efficient. Streamlining processes as much as possible for fast check-in, convenient check-out and ease of booking extra services such as making restaurant reservations will all add to guest satisfaction. Be consistent with your branding, and clear with your communications. Guests should always be well informed, standards of service kept high, and staff well-trained to offer the very highest level of friendly and knowledgeable customer service.How and when should you measure guest satisfaction?The entire customer journey provides you with many waypoints where you could, and should measure guest satisfaction, and act on the data gathered. Being proactive is key to high levels of guest satisfaction, and dealing with problems quickly and efficiently is incredibly beneficial to the way in which guests perceive your business. Identify the waypoints on your guest’s journey. They may approach your hotel with a query first. It may be a simple question regarding room types or the style of food you serve. Deal with this quickly and efficiently, and this may lead to the next waypoint, making a booking. You then have another opportunity to communicate with your guests by sending a personalised reminder message. Through check-in, correspondence during the stay, to check-out, and follow-up communications, the number of opportunities to perform highly and exceed expectations are many. Increase your availability to suit your customers Not everyone will want to contact your business during standard working hours, and of course, not all your guests will live in your time zone. One way in which expectations can be exceeded is to offer round-the-clock assistance. This can be tricky if you only run a skeleton staff during the nighttime, but with the help of HiJiffy’s specialised hospitality conversational AI solutions, you can be available 24/7 and in more than 100 languages! Did you know that over 80% of hotel queries are successfully handled by HiJiffy solutions?Tools and methods for measuring guest satisfactionThere are plenty of guest satisfaction methods you can implement to help you to measure guest satisfaction levels, and gain insight into how to improve them. CSAT surveys can be invaluable when they are well-designed and specifically tailored to provide the exact data you are looking for. AI software can be used for sentiment analysis of your inbox, to ensure you are dealing with issues in a sensible order of priority, and social media monitoring will also be an important aspect of your guest satisfaction measuring strategy. Take the journey beyond check-outA guest has had a great stay, you have treated them like royalty, their room was spotlessly clean, the chef cooked them an amazing meal, and then they left happy. It is easy to congratulate yourselves for a job well done and move on to ensuring the next guest has an equally brilliant stay, but that should not be the end. Once a guest has left your hotel, you have many more opportunities. You can ask for feedback or encourage the writing of an online review. If the guests allowed you to contact them with marketing information, you can keep in touch with special offers and news, you can provide information on loyalty schemes or offer a discount on a future stay. Take on board all the data Good customer satisfaction software will give you the capability to combine all the data gathered from various sources and analyse it, providing you with reports and insights that make sense. The more data you can gather, the more realistic your overview of the satisfaction levels of your guests. By being open-minded, and looking for the problems, you can solve the problems and look for ways to make the best aspects of your hotel even more amazing. SummaryMeasuring guest satisfaction can be an incredibly complicated process. With so much data from a wide range of different collection methods, it can be easy to become overwhelmed, and the time it takes to compile and analyse the data to make it useful can be simply not worth the effort. That is why HiJiffy’s solutions are so invaluable. The system integrates seamlessly with the hotel management systems you already use, bringing automation to many aspects of your business and making sense of all the gathered data without the need for endless spreadsheets. Want to know more? Book a demo with our team to see how your hotel can benefit from our solutions.

Guest engagement in the hospitality industry refers to interactions between the hotel and its guests. As broad as this term is, covering a wide range of experiences from a booking confirmation email to a bottle of wine in the fridge upon arrival, it is clearly centred around building and nurturing the connection between the guests and the hotel. Done successfully, it strengthens this relationship and puts your hotel on a fast track to customer loyalty and retention. In addition, satisfied guests are more likely to become advocates for your brand. They may leave reviews or share their great experience with friends and family. Of course, an engaged guest is also more likely to become a repeat visitor, and this loyalty is a gem in the hospitality industry. A study by analytics and advisory company Gallup found that, on average, guests that felt engaged with a hotel and its staff spent $185 more than guests that felt disengaged from the establishment. However, the study also revealed that only 22% of guests felt engaged with their most frequented hotel. The low percentage of engaged hotel guests suggests much room for improvement and plenty of scope for boosting revenue in the hospitality sector. By improving your guest engagement strategies, you can increase customer satisfaction, drive repeat bookings, and advance your hotel’s reputation.This article explores the best ideas to take your guest engagement tactics and strategies to the next level.Pre-Arrival Engagement IdeasThe opportunity to engage arrives well before the guests enter your hotel. Take advantage of this time to build anticipation.Send a welcome messageAutomating a welcome message is a simple process but one that can be highly effective. It is a chance to introduce your hotel and make your new arrivals feel appreciated. It is a chance to pass on information that could be useful to your guests to make their arrival smoother, such as details of online check-in processes or directions to find your location. In addition, you can take this opportunity to showcase your facilities, putting forward extra services the guest may be interested in, such as spa treatments or dining opportunities. Special offers or discount vouchers can encourage guests to book enhancements to their stay.Interact via social media channelsBy being present and responsive on social media, you are offering guests the chance to have their questions answered, and again, there, you can promote your latest special deals. Being accessible on any platform to suit your guest’s needs makes it easy to engage on their terms in the environment where they feel most comfortable.Introduce a virtual concierge serviceAs a guest engagement tool, an AI-powered digital assistant brings many benefits. It allows guests to find and book extra services and to reach out with any special requests. A virtual concierge makes it more convenient for guests to book a wake-up call, change the dining reservation time, or ask questions without speaking to staff at the reception desk. Of course, by encouraging guests to use your virtual concierge system, you are freeing up a great deal of staff time too. By bringing this service to guests’ attention before their visit, they have time to familiarise themselves with how it works, what it can offer, and make advance reservations.  Learn about your guests with a pre-arrival surveyBy requesting to fill in a pre-arrival survey, you can gather information that can be invaluable for providing a quality, personalised service. When you know in advance that a particular guest needs an accessible room, they prefer to be on a high floor, or that they require a vegan breakfast, you can be ready and waiting to provide the perfect seamless service. Use customer data to offer personalised room upgrade optionsBy gathering data before the guests arrive, you can then tailor tempting upgrade options to suit their needs perfectly. If you know they love a high floor, how about upgrading to the penthouse suite? If they have specifically requested a room with a view, you could offer them an upgrade to a room with a superior view. Arrival Engagement IdeasWhen your guests arrive, it is time to make an excellent first impression.Deliver a personalised welcome messageSome hoteliers would argue that it used to be easier to give your guests a warm welcome. This first contact chance to make a positive impact can often be missed as guests check in remotely, either online or via automated booths. On the flip side, this allows you to offer a welcoming message in other creative ways. You can deliver your message via email, text message, or social media, using the data you gathered pre-arrival to determine the guest’s preferred contact method. In addition, a welcome screen on the in-room TV is always a nice touch. Offer welcome drinks or snacksWhen guests enter your establishment, you will undoubtedly make an impact if you have a welcome drink to offer them. A nice glass of sparkling wine, freshly squeezed orange juice, or even a simple serving of spring water can be very welcome after a long journey. Treats such as luxury chocolates or home-baked cookies are small gifts, but these little indulgent extras can make a big difference and leave guests feeling as if they are getting a true VIP experience. Offer personalised hotel toursBy offering a hotel tour, you are getting the chance to engage with your guests, make a connection, and show off all the features and facilities of your hotel. A tour can help guests feel familiar with the layout of the building and the locations of key facilities, and it will be even more appealing if you can add interest with a bit of history or fun facts about the hotel. Remember to present the guests with upselling potentials such as the spa, bar, restaurant, or room upgrade options. Add engagement into the digital check-in procedureWhile you want your digital check-in process to be simple and straightforward, adding useful information and personalised recommendations is possible. Enabling guests to make restaurant reservations or book spa treatments during check-in can encourage guests to make bookings they may otherwise have omitted. In-Room Engagement IdeasEngagement in hospitality does not have to be in person. Forward-thinking hoteliers use guest data to provide personalised service.  Provide personalised room service You can make a guest’s stay memorable by thoughtfully utilising guest data from a pre-stay survey to add personalised touches to the room. Provide suitable pillows for a guest with a feather allergy, non-dairy coffee creamer for a guest with dairy allergies, or a hand-written card for a birthday or anniversary celebration. Offer room customisation optionsEvery guest has unique tastes, and it may seem impossible to design your rooms to appeal to everyone. However, you can offer smaller yet impactful room décor personalisation options, such as choosing the bedding to wall art, should they wish to. Make use of the latest technologiesIn-room entertainment is a big deal in hotels. These days guests are used to their homes filled with options, and so a business traveller with several hours to kill before a meeting will want more than a handful of TV channels to choose from. By offering technology-enabled entertainment such as streaming services or virtual reality experiences, your guests will leave knowing that all their entertainment needs are met at your establishment. Bring virtual concierge services to every roomWeary travellers love convenience, so by offering the ability to control room facilities via a digital concierge, guests can enjoy their experience from the comfort of their rooms. Everything is easier with an intuitive virtual concierge service, from managing the temperature and closing the curtains to ordering late-night snacks from room service. Offer in-room amenities customisationA luxury hotel stay is all about the details; when your guests can select those details, you add an extra level of engagement. With options to choose from a range of toiletry brands or a pillow menu, you can rest assured that those special touches will be the perfect fit for every guest. Dining Engagement IdeasAn excellent dining experience can whet your guests’ appetite to return to your hotel.Offer personalised dining recommendationsUsing data gathered pre-arrival, you can push tailored recommendations and deals for dining. You can suggest kids-eat-free deals for families, delicious plant-based dishes for vegetarians, or offers for solo diners aimed at business guests. It could be the key to keeping your guests on the property rather than finding a dining option elsewhere.    Themed dining events add interest Even the best restaurants can get tiresome when staying in a hotel for several nights. Offering themed dinner events can add extra appeal and bring return diners who would otherwise have eaten elsewhere. From a night showcasing local cuisine to an extravagant murder mystery dining experience, there are so many ways to engage with a themed dinner. Offer cooking classes and tastingsPut your catering staff in the spotlight with cookery classes or food and drink tastings. Guests can get to know the chef, learn new skills, and sample some delights in the restaurant or at the bar.  Offer enhanced room service optionsWith an extensive room service menu, guests can dine in their room without feeling they are missing out or compromising. From fine-dining multi-course menus to takeaway-style pizza, it is essential to cater to all tastes. Allow the option to customise menu items or make requests just as they would if they were dining in your restaurant. Using your pre-gathered data, you can suggest dishes that match their dietary requirements. Create customised menus for dinersHanding guests a menu customised specifically for their particular dietary needs is impressive. Whether they are gluten-free, dairy-free, vegan, vegetarian, or have allergies, they will definitely appreciate being given a menu where all the choices are available to them rather than having to hunt out the dishes they can eat from within the plethora of other options. Post-Stay Engagement IdeasEngagement should not end when the guest leaves the hotel.Collect data with a post-stay surveyAsking for feedback at the departure from your hotel is invaluable. From this, you can pinpoint your weaknesses and those areas where you excel. What aspects of your hotel did the guests like the most? Was there anything lacking? This information can help you set goals for the future, and it also gives you the opportunity to rectify specific customer issues that you may otherwise have been unaware of. Reach out for reviewsSending a follow-up message to guests thanking them for choosing your hotel for their stay also brings the opportunity to politely ask if they would leave a review. According to reviewtrackers, 63.6% of consumers check reviews on Google before visiting a business, so if you can encourage guests to leave a review by making it easy for them with a direct link, it could certainly enhance your profile.  Implement a loyalty programmeBy rewarding guests for repeat stays, they become invested in achieving the reward goals and are more likely to become regular visitors to your establishment. In addition, regular guests feel valued when they are rewarded for their loyalty. Use customer data to personalise future offersWith booking history and preferences data, you have the tools to present bespoke promotions to each guest, tailored to their own needs. Mailing list members can become an annoyance when they are inundated with advertising, particularly when the content is irrelevant to them. By personalising the correspondence, you can target advertising where it will be most welcomed and effective.  Encourage social media engagement By encouraging guests to follow your social media accounts, you are maintaining that connection, and keeping your business fresh in the minds of guests, months or even years after their visit. You never know when they may need accommodation in your city again, and your hotel will not be forgotten if you consistently post relevant, engaging content on your social media feeds.Challenges in hotel guest engagementHotel guest engagement has its challenges. With so many facets, keeping track of all the engagement avenues you are following can be difficult. Gathering data can be problematic, and then determining how to put that data to best use can also be an issue. For a single guest, you may have a pre-stay survey filled out via email, information gathered at check-in, dietary preferences conveyed to the restaurant, a complaint handled by housekeeping, and a positive comment posted on Facebook. All this information is valuable, but it is all in different formats on different platforms. The key is to centralise your data, and the best way to do this is to leverage customer relationship management (CRM) tools. Great guest engagement involves the human factor combined with technology. It is vital that your hotel staff is on board with all the technologies and digital tools used and that training is of a high level and continuous. It is also important to ensure that everything is addressed. An Instagram account filled with stylish images of your hotel can quickly turn from an asset to a liability if messages and comments on the account are not responded to quickly.  Measuring guest engagementThere are several ways in which hotels can measure and quantify guest engagement. Revenue and booking metrics can show, over time, growth in bookings, the efficacy of loyalty programs, and the percentage of repeat visitors. Review and rating sites bring their own metrics for your perusal, and your social media platform engagement can be monitored and analysed. Follows, likes, and mentions all give an indication as to how engaged people are with your brand. Your post-stay surveys allow you to gather specific data to obtain guest satisfaction scores, and by asking guests how likely they are to recommend your hotel, the Net Promotor Score (NPS) can be calculated. With so many varied methods of measuring guest engagement, it is wise to look to technology for a solution that can take your data from all sources, select relevant KPIs, analyse the data, and issue useful reports on which to base your future goals.  Start boosting your guest engagement todayThe hotel industry is a competitive one. These days it is all about using the latest technologies to offer an experience that is personalised for each guest. Guest engagement both enhances the guest’s stay and allows for the accumulation of invaluable data. As we have seen, there are many ways to engage throughout the guest journey, bringing a memorable experience and making your hotel stand out from the competition. All in all, you’ll be driving loyalty, encouraging repeat visits, and increasing per capita spending. At HiJiffy, we understand the importance of guest engagement. Book a personalised demo with our team to learn more about how we can help your hotel reimagine guest communications, boost guest engagement initiatives and manage guest data simply and efficiently.